Entrust your Import Flows to a specialist

The outsourcing of your import department is a strategic decision, even decisive, especially for the opening of its business to a new market. This service of Import Flows Management is proposed to allow companies to focus on their “core business” by devolving administrative and operational activities related to the import process to a specialist.

Import Flows Management

Advantages of our Service

Besides logistics and customs clearance, Novatrade accompanies you in the planning, follow-up of expedition, negotiation of costs and provides you administrative and fiscal support.


  • Estimated acquisition costs
  • Simulation of the impact of exchange rates and the clearance channel
  • Taking into account the use of bonded warehouse
  • Cash Flow Planning
  • Schedule of payments

Shipping tracking

  • Daily monitoring
  • Visibility on key dates:
    • Import license permission
    • Collecting and shipping
    • Reception
    • Channel of customs clearance and release of the goods by Receita Federal
    • Delivery at the Warehouse

Negotiation and cost verification

  • International freight negotiation and customer clearance
  • Port Terminal Storage Negotiation and Carrier Fee
  • Verification of supplier invoices
  • Verification of real values vs. Estimation of costs

AdministratIve and fiscal

  • Carrier logging on SiscoServ
  • Recovery of redemption balances
  • Import coefficients and KPIs
  • Details of product acquisition cost per product

Import Flows Management Layout

Steps of Pilotage of Imports

Step 1: Pre-boarding

  • Receiving the import request;
  • Analysis of the tax classification (NCM) and verification of administrative procedures;
  • Preparation of the goods required by the exporter;
  • Request for the collection of the goods abroad;
  • Analysis and approval of boarding;
  • Authorization of boarding;
  • Forecasting and development of cash flow with import costs.

Novatrade plans the shipping of your goods

Step 2: Post Boarding

  • Sending the tanleur (spreadsheet ?) to the customer ?
  • Payment of freight agent
  • Demande de direction de la charge pour l’Eadi embauche (zone primaire)
  • Payment of Eadi ?(primary zone)
  • Transit declaration (DTA) for the removal of the goods in the secondary zone
  • Joint support with carriers at the beginning of tranportation
  • Request for the conclusion of transit for the Eadi
  • MANTRA follow-up for aerial processes
Post Boarding     
NegociationInternational freightCustoms Clearance taxesStockageFinal delivery
CoordinationFrom the collect with the supplierInternational transitCustoms ClearanceCosts Regulation (freight, customs, import duties)Final delivery to your clients
VerificationExport documents (trade, transport, certificates of origin)Required documents for customs clearanceImport licenses (if required)Import declarations with Custom BrokerCustomer Tutorial

Follow-up day after day of the goods position

Step 3 : Customs Clearance

  • Planning and execution of registration  of import declarations (Declaração de Importação)
  • Recover import taxes
  • Recover the delivered/ Cleared goods
  • Supervise the import parameterization channel declaration
  • Issue of the import certificate
  • Request to position the merchandise for MAPA analysis
  • Demande de positionnement de la marchandise pour la vue de MAPA
  • Accompaniment of the viewing of the map (carte) on Eadi

Follow-up of each step of customs clearance

Step 4: Delivery

  • Planning and sending Nota Fiscal to the client
  • Development of local transportation
  • Analysis of the domestic carrier proposal
  • Request for a program in order to load the goods at the Dry Ports
  • Sending a loading program for carriers
  • Sending a follow-up with the loading program
  • Request for a transport invoice
  • Carrier invoice analysis and payment
  • Realization of the conciliation process
  • Sending the closing procedure process for the client

Step 5: Import Closing

  • Cargo logging on SiscoServ
  • Verification of supplier invoices
  • Recovery of redemption balances
  • Import coefficients and KPIs
  • Details of product acquisition cost per product