Are you planning to export to Brazil? Do you know what Incoterms are? These rules are crucial when it comes to determining the responsibilities for freight, insurance, logistics, and duties of cargo in foreign trade between the exporter and importer. With 11 different Incoterms, it’s important to know which ones to use and which ones to avoid. Especially in Brazil where some cannot be applied, and others strongly not recommended.
In this article, we’ll take a closer look at the Incoterms that are suitable for exporting to Brazil and explain why some should be avoided altogether. Read on to find out more!
Introduction: What are Incoterms and Why are they Important for International Trade?
If you’re involved in international trade, you’ve probably heard the term “Incoterms” thrown around. But what exactly are Incoterms, and why are they so important for global commerce?
In a nutshell, Incoterms are a set of rules that define the responsibilities of buyers and sellers in international trade transactions. They cover everything from the delivery of goods to the transfer of risk and the payment of taxes and fees. Established by the International Chamber of Commerce (ICC), Incoterms are recognized globally and provide a standardized framework for parties involved in cross-border transactions.
But why are Incoterms so important? For starters, they help to prevent misunderstandings and disputes between buyers and sellers. By clearly defining the obligations of each party, Incoterms reduce the risk of confusion or miscommunication that can lead to costly errors or delays.
Incoterms also play a crucial role in determining the costs and risks associated with transporting goods internationally. Depending on the chosen Incoterm, the seller may be responsible for the costs of shipping, insurance, and customs clearance, while the buyer may be responsible for the costs of unloading and transport from the port of arrival to the final destination.
By understanding Incoterms and choosing the right one for your business needs, you can minimize your risks and costs and ensure a smoother, more efficient trade transaction. In the following sections, we’ll take a closer look at the different categories of Incoterms and how they apply to international trade, with a focus on exporting to Brazil.
The Different Incoterms Categories and What They Mean for Exporters
Incoterms are divided into four categories, which determine the level of risk and responsibility for each party involved in the transaction. These categories are as follows:
E Terms (Ex Works): These are the most basic Incoterms, and place the least amount of responsibility on the seller. Under these terms, the seller is responsible only for making the goods available at their premises or a designated location, and the buyer assumes all other risks and costs associated with transport, insurance, and customs clearance.
F Terms (Free Carrier, Free Alongside Ship, Free on Board): These terms are more involved than E terms, and place more responsibility on the seller. Depending on the specific F term used, the seller may be responsible for delivering the goods to a carrier, loading them onto a vessel, or delivering them to a specified location. The buyer assumes responsibility for all other costs and risks associated with transport and customs clearance.
C Terms (Cost and Freight, Cost, Insurance and Freight, Carriage Paid To): C terms place even more responsibility on the seller, who is responsible for all costs associated with transporting the goods to the port of shipment, including freight, insurance, and customs clearance. The buyer assumes responsibility for all other costs and risks associated with transport from the port of arrival to the final destination.
D Terms (Delivered at Terminal, Delivered at Place, Delivered Duty Paid): D terms place the highest level of responsibility on the seller, who is responsible for delivering the goods to a specified location and paying for all associated costs, including customs duties and taxes. The buyer assumes responsibility only once the goods are delivered.
When choosing an Incoterm, it’s important for exporters to consider their level of risk tolerance, as well as the costs and logistical challenges associated with each term. For example, in Brazil, customs clearance can be complex and time-consuming, so exporters may prefer to use up to C terms, which transfer responsibility to the buyer upon arrival in the country.
In the following sections, we’ll take a closer look at each of the Incoterms that are suitable for exporting to Brazil, and explain the responsibilities of both the exporter and importer under each term.
Why Incoterms DDP Should be Avoided When Exporting to Brazil
If you’re planning to export goods to Brazil, it’s important to understand that certain Incoterms are not viable due to the country’s customs regulations. One such Incoterm is DDP, or “Delivered Duty Paid.”
Under DDP terms, the seller assumes responsibility for all costs associated with transporting the goods to the buyer’s premises, including customs duties and taxes. However, in Brazil, customs clearance is only possible by a Brazilian importer with an import permit called RADAR (Registro e Rastreamento da Atuação dos Intervenientes Aduaneiros) giving access to the customs system called Siscomex.
This means that a foreign exporter is unable to access Siscomex and make the necessary tax payments for the release of the goods. As a result, the incoterm DDP is totally ruled out if you are thinking of exporting to Brazil, since it makes the exporter responsible for the payment of import taxes – something of which they will be totally incapable.
Not recommended Incoterms for exporting to Brazil: DAT and DAP
DAT (Delivery at Terminal) and DAP (Delivery at Place) are Incoterms that are theoretically possible for exporters sending goods to Brazil. Under these terms, the seller is responsible for delivering the goods to a specified terminal or place, respectively, and the buyer assumes responsibility for all other costs and risks of the customs clearance.
However, exporters to Brazil should be aware that customs clearance in the country can be complex and time-consuming. In addition, the importer has full control over the customs clearance process while logistics costs at the port or airport are the responsibility of the exporter, which can result in additional expenses for him.
If customs clearance takes time, which is not uncommon in Brazil, the exporter will be totally helpless and will have to pay for the storage costs incurred. As a result, it is strongly discouraged to use DAT and DAP Incoterms when exporting to Brazil.
Recommended Incoterms for exporting to Brazil: EXW, FCA, FAS, FOB, CFR, CIF, CPT, or CIP
Instead, exporters should consider using other Incoterms such as EXW, FCA, FAS, FOB, CFR, CIF, CPT, or CIP, which are suitable for Brazil’s customs regulations and transfer responsibility for payment of taxes and duties to the importer upon arrival in the country.
Understanding the Responsibilities of Exporters and Importers under Each Incoterm
When negotiating a sale of goods for international trade, it’s important to agree on the terms of delivery and determine the responsibilities of the exporter and importer. This is where Incoterms come in – they provide a set of standardized rules that define the obligations and risks of both parties in a transaction.
Let’s take a closer look at the different Incoterms and the responsibilities of exporters and importers under each one:
- EXW (Ex Works) Under EXW terms, the seller is responsible for making the goods available at their premises, and the buyer assumes all risks and costs associated with transportation, customs clearance, and insurance.
- FCA (Free Carrier) Under FCA terms, the seller is responsible for delivering the goods to a carrier specified by the buyer, and the buyer assumes all risks and costs from that point onward.
- FAS (Free Alongside Ship) Under FAS terms, the seller is responsible for delivering the goods to the port of shipment and placing them alongside the vessel, while the buyer assumes all risks and costs from that point onward.
- FOB (Free on Board) Under FOB terms, the seller is responsible for delivering the goods to the port of shipment and loading them onto the vessel, while the buyer assumes all risks and costs from that point onward.
- CFR (Cost and Freight) Under CFR terms, the seller is responsible for paying the costs of transportation to the port of destination, as well as loading the goods onto the vessel. The buyer is responsible for the costs and risks associated with unloading the goods at the port of destination and transporting them to their final destination.
- CIF (Cost, Insurance, and Freight) Under CIF terms, the seller is responsible for paying the costs of transportation and insurance to the port of destination, as well as loading the goods onto the vessel. The buyer is responsible for the costs and risks associated with unloading the goods at the port of destination and transporting them to their final destination.
- CPT (Carriage Paid To) Under CPT terms, the seller is responsible for paying the costs of transportation to the port of destination and delivering the goods to the first carrier. The buyer assumes all risks and costs from that point onward.
- CIP (Carriage and Insurance Paid To) Under CIP terms, the seller is responsible for paying the costs of transportation and insurance to the port of destination and delivering the goods to the first carrier. The buyer assumes all risks and costs from that point onward.
As you can see, the responsibilities of exporters and importers vary depending on the Incoterm agreed upon. It’s important to carefully consider the terms of delivery and the associated risks and costs when negotiating a sale of goods for international trade.
Conclusion
In conclusion, choosing the right Incoterm for your business needs is a critical decision that can impact your bottom line and your ability to successfully navigate the complexities of international trade. It’s important to carefully consider the nature of your business, the risks and responsibilities involved in each Incoterm, and the specific requirements of the importing country before making a final decision.
For businesses exporting to Brazil, it’s important to understand the restrictions on using certain Incoterms, such as DDP, due to the complexity of customs clearance and import regulations in the country. DAT and DAP, while technically possible, are also not recommended due to the potential for delays and additional costs associated with customs clearance.
Ultimately, the key to choosing the right Incoterm is to work closely with your importing and exporting partners to ensure that all parties understand their roles and responsibilities and are aligned on the most effective and cost-efficient shipping arrangement. By doing so, businesses can minimize risks and costs, maximize efficiency and profitability, and build strong, sustainable relationships with their international partners.
